Your Patient Data, Finally Working for You
Aesthetix Activate connects your EMR to a managed data warehouse, shows you exactly who is lapsing, and syncs those patients into automated reactivation campaigns in the Aesthetix CRM your team already uses. Built for practices with one to three locations.
Neurotoxin Reactivation · Day 30
Window still openContacts targeted
5,692
lapsed neurotoxin patients
Appointments booked
722
582 were the campaign service
Matured booking rate
10.1%
across 537 closed cohorts
Completed visits
476
65.9% of bookings
Attributed revenue
$223,124
$469 per completed visit
Avg days to book
24.0
from outreach to appointment
22.6% booked themselves online, with no staff involved.
Anonymized results from one multi-location practice, 30 days into a single campaign. A 1-3 location practice works from a smaller list; the rates are what transfer, not the totals.
Your Patients Leave Quietly
Patients lapse without a word. No call, no warning, they just stop booking, and by the time anyone notices they have found another provider. The information that would catch it sits in your EMR, but your EMR stores patients, it does not chase them. Every one of those patients already chose you once, and getting them back costs far less than finding someone new.
Connected Sources
Synced
Zenoti
Nextech
ModMed
Boulevard
PatientNow
Meevo2 yrs
History
Daily
Refresh
BAA
Signed
Feature
Connect Your EMR
We link your EMR and load two years of history, then refresh it every night. Zenoti, Nextech, ModMed, Boulevard, PatientNow, Meevo and more.
There is no new software for your team to learn and nothing for them to export. Yesterday’s appointments and sales are in your dashboard the next morning.
- Two years of patient history loaded at setup
- Daily automatic refresh, no manual pulls
- Runs on HIPAA-secured infrastructure with a signed BAA
- Works alongside your existing EMR, not instead of it
Feature
See What Is Actually Happening
Revenue, rebooking rates, service mix, and patient trends in one portal, so you can see which services are growing and exactly who is drifting away.
This is the reporting layer a data team would build you, without the data team.
- Revenue and rebooking trends across your locations
- Service mix, so you can see what is actually selling
- Lapsing patient views updated nightly
- Four template reports included
Ask Corral
“How has injectable revenue trended over the last six months?”
Injectable Revenue, Last 6 Months
Injectable revenue is up 27% since March, but 318 injectable patients have not returned in over 90 days.
Ask Corral answers questions and builds dashboards from your data. Campaigns are built and sent from Aesthetix CRM.
Feature
Ask Corral in Plain English
Ask Corral answers questions about your patients and revenue instantly and builds the dashboards to go with them. Ask which injectable patients have not returned in six months, or what your average spend per member was last quarter, and get an answer rather than a ticket.
It is an analytics layer, so it reports on your data and visualizes it. Building the campaigns that act on those answers happens in Aesthetix CRM, and we set those up with you.
- Unlimited questions on your plan
- Builds dashboards and reports from your own data
- No SQL, no report builder, no waiting on an analyst
Your Segments
Configured with your team- Lapsed injectables, 90+ days1,482
- High-value VIPs318
- Membership winbacks206
- Laser, never tried injectables742
- Treatment anniversary, 30 days out164
We build these with you during onboarding, then they re-qualify nightly. Patients join automatically as they lapse.
Feature
Segments We Build With You
Setting up segments is not a button you press. During onboarding we sit down with your team, look at how your practice actually treats and rebooks patients, and build the cohorts that matter to you: lapsed injectables, high-value VIPs, membership winbacks, treatment anniversaries, and cross-sell opportunities like laser patients who have never tried injectables.
We then build the follow-up workflows in Aesthetix CRM alongside you. Your team reviews and edits every message before anything goes out, so the wording, the offers, and the cadence match how your practice actually talks to patients and meet your own clinical and compliance requirements. Once they are live, the cohorts re-qualify every night, so patients join automatically as they lapse and nobody has to rebuild the list.
- Configured with your team during onboarding, not left to you
- You review and approve all messaging before launch
- Follow-up workflows customized to your practice
- Cohorts re-qualify nightly once live
Single Location · Year One
IllustrativeIllustrative model for a single location, not observed results. Actual return depends on your patient base, your pricing, and your campaign cadence.
Feature
Campaigns That Run Themselves
Your segments feed SMS and email journeys that fire on their own from the Aesthetix CRM your team already lives in. Consent capture, quiet hours, and opt-out handling come from the same workflow layer as the rest of your messaging.
The model beside this is sized to a single location rather than the multi-location result in the hero: 1,500 lapsed patients, an 8% reactivation rate, and a $500 average treatment value works out to $60,000 recovered in year one against $5,988 for Activate. No new leads and no new ad spend.
- Five pre-built reactivation campaigns as your starting point
- You review and edit the messaging to fit your requirements
- Runs from your existing CRM, not a separate tool
- Messaging consumes your normal messaging credits
Pricing
Simple Pricing
Aesthetix Activate
$499/ location / month
Plus a one-time $500 setup covering EMR connection, segment configuration, and your first campaigns.
Setup fee waived on an annual agreement
Everything Included
- Unlimited users
- Unlimited AI questions
- 5 pre-built reactivations
- Automated campaign sync
- Daily data refresh
- 2 years of patient history
- 4 template reports
- HIPAA coverage + signed BAA
Aesthetix Activate is in beta. We are onboarding early practices personally, so availability is limited and every account gets hands-on setup from our team.
Messages sent by Activate campaigns use your normal messaging and technology credits. Terms are in Section 12B of our Terms of Service, and CorralData is listed on our sub-processors page.
Aesthetix Activate FAQs
What can one reactivation campaign actually recover?
Here is the arithmetic on a practice-sized list. Take 1,500 lapsed patients who have not booked in 90 days. At an 8% reactivation rate that is 120 patients rebooked, and at a $500 average treatment value that is $60,000 recovered in year one, against $5,988 a year for Activate. No new leads and no new ad spend. It then keeps going, because new patients re-qualify into the segment automatically every day they lapse. This is an illustrative model rather than a promise: your actual return depends on your list size, your pricing, and your campaign cadence.
Is Activate right for my practice size?
Activate is built for practices with one to three locations. It exists because those practices most need this and cannot justify a data team, while enterprise groups can afford warehouses, engineers, and analysts. So we productized it as a simple add-on to the CRM you already run. If your group operates four or more locations, CorralData works with larger organizations directly and we will point you there instead, because at that size you want the full platform rather than this packaged version of it.
How much setup does my team have to do?
Less than you would expect, but it is a partnership rather than a hand-off. We connect your EMR, load your history, and build your segments and reactivation workflows with you during onboarding. Your team then reviews and edits the messaging so it meets your requirements before anything sends: you own the voice, the offers, and the cadence, and nothing goes to a patient that you have not approved. The one-time $500 setup fee covers that work, and it is waived on an annual agreement.
Does Activate book appointments for me?
No. Activate identifies who has lapsed and sends them targeted SMS and email from Aesthetix CRM. Patients book themselves, either through a booking link or by replying and speaking with your team. Appointments live on your EMR calendar, which is what the EMR integrations are for.
Is patient data handled securely?
Your data sits on HIPAA-secured infrastructure and we sign a BAA. CorralData is the sub-processor behind the data warehouse and is listed on our sub-processors page. Activate is covered by Section 12B of our Terms of Service and by our Data Processing Addendum.
What Our Customers Are Saying
Ready to See It in Action?
Book a demo and see how Aesthetix CRM helps your practice capture every lead, automate follow-up, and book more patients.
